Photocopy and Duplication Policy

Park Map

Hershey Community Archives will reproduce most items in the collections unless they are too fragile or are subject to legal, contractual or copyright restrictions. In addition, the extent of the duplication request may be restricted by staff time and availability.

No personal photo-duplication devices are permitted.

Copies of unpublished archival materials are for personal research use only. Photocopies will be printed on Archives copy paper. Duplicates may not be reproduced or deposited in another repository without written permission from the Archives.

Supplying a duplicate is not an authorization to publish. Permission must be obtained from the Archives to publish or display any items copied from the Archives’ collections. Contact the Archives staff for a permission to publish form and information on applicable publication fees.

Employees of The Hershey Company, Hershey Entertainment and Resorts Company, Hershey Trust Company, Milton Hershey School, and The M.S. Hershey Foundation, should contact the Archives at 717-533-1777 or contact@hersheyarchives.org for more information on policies and fees.


Photocopies

The Archives reserves the right to refuse to copy any materials that are too fragile or are subject to legal, contractual or copyright restrictions. In addition, the extent of the duplication request may be restricted by staff time and availability.

Reading Room Visitors
$0.25 per page; Requests in excess of 25 pages will incur a $25 surcharge.

Distance Researchers
The Archives accepts written duplication requests for specific items from the collections by e-mail contact@hersheyarchives.org, FAX (717-534-8940) or letter. Researchers should thoroughly identify the requested material noting the Collection ID, Box, and Folder. Upon receiving a written request, the Archives will either e-mail an invoice or request additional information before invoicing the order. Payment of the invoice is required before the order will be processed. Do not send payment before receiving an invoice.

$0.25 per page; $5.00 minimum charge. Requests in excess of 25 pages will incur a $25 surcharge. Requests in excess of 50 pages will be considered on a case-by-case basis.

Photographic Reproduction

Hershey Community Archives has an extensive collection of photographs that illustrate all aspects of Hershey’s past. The collection includes images of Milton Hershey, building construction, community events, Hershey Chocolate Factory, Hershey Park, Hotel Hershey, the Arena, farms, and local residents and workers. The majority of the collection consists of black and white prints.

Images on the Archives’ website and in the Collections Database may be downloaded for personal use without cost. To obtain a higher resolution, non-watermarked file of an image identified in the Collections Database complete and submit an Order Form.

Digital Image Files

Format Resolution Price per File
JPEG 75 dpi $5.00
TIFF 300 dpi $30.00

Digital Image File Transfer
There is no additional charge for transfer via e-mail or FTP site. In most cases, JPEGs will be transferred via e-mail. TIFF files, approximately 20 MB in size, may not be accepted by all e-mail applications. TIFFs will be transferred by FTP site or delivered on CD. Delivery on CD may incur a $10.00 postage and handling charge.

 

Audiovisual Materials

Duplication fees for audiovisual materials will be determined on a case-by-case basis. If a researcher requests duplication of an item for which there is no existing archival master, he or she is required to pay the costs associated with making an archival master to be retained by the Archives.

Maps and Plans

Duplication fees for maps and architectural plans will be determined on a case-by-case basis.

Publication

Researchers intending to publish must obtain written permission from the literary copyright holders and from the Hershey Community Archives. It is the direct responsibility of the user to determine if the photocopied item is protected by copyright. The permission granted by Hershey Community Archives does not constitute seeking permission from the owner of the literary copyrights.

Many of the materials in the Hershey Community Archives display or include trademarks which are owned by The Hershey Company or Hershey Entertainment and Resorts or their respective trademark management subsidiaries. Permission to use their trademarks (or the trademarks of any other entities) must be obtained by the individual or entity desiring to use such materials from the trademark owner. Permission from the Hershey Community Archives to use material does not constitute permission to use trademarks which are not owned by it or constitute a waiver on behalf of any other entity.

Publication or reproduction rights are nonexclusive and are granted for one-time-only use. Any further revisions, editions, or reprinting require the completion of a new permission to publish form. Permission is valid only for the individual, company or institution to whom it is specifically issued and may not be transferred, assigned, sold or otherwise disposed of without written permission of the Hershey Community Archives.

Publication Fees

Graphics
Fee for use in publications, public displays, websites, etc.
$100 per image

Commercial Use
Use fees for reproductions for use as postcards, posters, or multiples for resale will be negotiated on a case-by-case basis.

Cover Art
$250 per image